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When hospital employees are responsible for each piece of equipment's monitoring, repair, and maintenance, managing it becomes a challenging undertaking.
Fremont, CA: More than 6,000 hospitals are there in the United States, and each one gets equipped with hundreds, if not tens of thousands, of clinical resources, including imaging equipment, ventilators, and IV pumps. When hospital employees are responsible for each piece of equipment's monitoring, repair, and maintenance, managing it becomes a challenging undertaking.
Even a tiny error might become disastrous. Errors may increase costs unnecessarily, jeopardize patient care, and drain the time and energy of hospital employees. Finding the system's weaknesses inside its asset management starts the process of preventing such problems. Unfortunately, clinical asset management is a problem for healthcare institutions in a few key ways.
• Inventory visibility is inadequate
The lack of a "single source of truth," or a single, centralized inventory system, is a common cause of difficulties with clinical asset management. The hospital is therefore uncertain of the precise amount of its clinical assets. This diminished visibility may be harmful. Based on the medical equipment inventory, several other choices are made. Making data-driven, strategic decisions on spending and planning is impossible without a thorough awareness of the devices at their disposal.
Hospitals with clinical asset management issues face the second problem frequently with inadequate inventory visibility.
• Device utilization is uncertain
Hospitals frequently neglect other crucial facts besides the vague understanding of the number of devices on hand. Equally important is knowing how many devices are getting used and how frequently. Heart monitors and ultrasound machines are two examples of equipment used often. Other equipment is helpful less regularly; some may even be left in storage and forgotten.
Because decision-makers are unaware of which gadgets the hospital needs to buy, rent, maintain, or discard, uncertain use might squander capital dollars. Contrarily, accurate use of data offers a chance to address the third challenge in clinical asset management.
• Capital planning is subjective
The lack of knowledge required to make strategic decisions on equipment procurement is another impact of poor visibility. Ineffective decision-making on this front might lead to unforeseen costs. Without reliable data, purchase decisions are influenced by the department head's preferences, anecdotal evidence, or other subjective standards. The best method to make wise judgments in capital planning is to take an objective, data-driven approach.
When deciding whether to swap out, upgrade, get rid of, or redistribute medical equipment, there are several factors to consider. Prioritizing, reducing, and delaying expenditures in accordance with the demands of the budget and available resources may be made easier by considering variables such as device use, cybersecurity risk, inactivity, past repairs, remaining lifetime, and the availability of components.